AP Master

The accounts payable process often relies heavily on manually intensive procedures and paper-driven operations. The average company pays thousands of pounds a year, if not millions, to process invoices, perform purchase-order matching, address defects and respond to vendor enquiries — with additional money lost on late-payment fees, missed discounts and more.

AP automation can provide significant bottom-line cost savings and improved efficiencies for companies struggling with paper invoices and inefficient approval cycles. AP automation translates into accelerated invoice approval, reduced processing costs and more efficient AP personnel.

With AP Master, BancTec leads the industry in providing the most advanced, comprehensive and efficient business processing solutions for the purchase-to-payment market — helping global customers in numerous industries to save significant cash. AP Master is designed specifically for AP processing, we can help you to address challenges at every stage of the accounts payable process, allowing your enterprise to reduce costs, increase control and maximise efficiencies.

AP Master provides a comprehensive, fully automated, out-of-the-box AP processing system that creates powerful business advantages for your company — whether you operate it internally or allow us to manage it for your organisation on an outsourced basis. Either way, AP Master can cut down on the time, man hours and financial resources associated with the hassles and headaches of back-office AP processing, allowing you to focus more attention on your own business challenges.

Features

  • Advanced OCR and validation technology
  • Intelligent image recognition
  • Two- or three-way matching with line-item and header-level purchase order data
  • Multi-level approval settings
  • Enhanced data validation
  • Secure, password-encrypted archives
  • User authentication and full audit trail
  • Customized rules-based and ad-hoc user-defined workflow
  • Easy-to-use report generator for customized reports
  • Electronic invoice processing
  • XML-based interfaces
  • EDI-compatible input

Benefits

  • Provides significant long-term financial and process gains
  • Reduces working capital requirements
  • Translates into improved control of AP procedures due to process standardization
  • Increases visibility into outstanding liabilities, invoice status and AP process performance through tracking tools and metrics reports
  • Supports and aids in increased regulatory compliance through creation of audit trails and electronic archives
  • Increases accuracy by eliminating manual data entry
  • Reduces risks associated with lost or misfiled documents
  • Reduces reliance on human accuracy when entering information into systems

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